SPECIFICATIONS AND CONDITIONS
for Entering your Quilt or Quilted Item into the Exhibition
(Blaai af vir Afrikaanse weergawe van die Spesifikasies en Voorwaardes dokument onderaan bladsy.)
Although this is not a judged quilt exhibition, all Quilts/Items are juried and must comply with the following specifications.
1) All Quilt entries must be made predominantly from cloth, consisting of at least three (3) layers and be quilted through all layers (except for coverlets or otherwise specified).
2) You may also enter Quilted Items like clothing, bags, books and other items.
(For ease of reference, we will just use the word "Quilt" from here onwards, but know that it includes other types of entries as well.)
3) All quilts entered must be quilted by hand, machine, or both, except for Mola, Yo-yo’s and Cathedral Window.
4) All entries must be in a pristine condition ready for the exhibition.
5) Size: No side longer or wider than 240cm.
6) Maximum number of entries: a total number of six (6) quilts entries per person. [Excludes The Beehive Project, ]
The Beehive Project is a community outreach project which will form part of the quilt exhibition. Entry is free, with no restriction on the number of entries. (Detailed information available here.)
7) Restrictions for entering:
a) No quilt that is older than 3 years after completion may be entered.
b) Quilts with heavy embellishments, rigid frames, special mountings or installations are not allowed. For safety reasons, quilts with electrical components or special lighting are not allowed.
8) Hanging Sleeve: As quilts will be hung with bulldog clips, or pinned to the exhibition stands, hanging sleeves are optional.
9) Clothing items must be supplied with matching coat hanger.
10) Label: All quilts and items must have a cloth label securely sewn to the quilt/item. The label must include: Maker(s) name(s), Quilt Title, Date (or Year) the quilt/item was made and the unique quilt entry number to be sent after entering.
11) Labels must be on the back of the quilt in the bottom left corner as you look at the back.
12) Credits: All design and inspiration credits must be declared.
13) Credits to the designer and design source/inspiration, and photocopies of the original design or permissions from designer (if relevant), must be placed in a clear plastic sleeve and pinned to the back of the quilt before quilt delivery.
14) Rights: The Festival Organizers reserve the right to reject any quilt that they feel is inappropriate or offensive.
15) Photography: The Festival Organizers reserve the right to photograph any work and to use images for promotion and publicity purposes and will acknowledge the quiltmaker/s.
16) Permission: By entering, the entrants are giving permission to the Organizers and viewing public to take photographs of their quilt, knowing that these images may appear on social media platforms.
17) Risk: Although the greatest care will be taken with all entries, the quilts are entered and exhibited entirely at the risk of the owner/ entrant/s. Entrants have the responsibility to arrange their own insurance.
18) Entry and delivery dates: All quilt entries must adhere to the entry and delivery dates and deadlines.
- Entered and paid by midnight 22 AUGUST 2025
- Delivered by midnight 19 SEPTEMBER 2025
19) Quilts for sale:
- All Quilt/Item sales will be facilitated by Ronel Pistorius.
- You will be notified if someone is interested in buying your Quilt. All further arrangements (payment and collection) will be between you and the buyer.
- GHQG will not be held responsible for any losses suffered as a result of the selling of work.
- The Quilt/Item will remain on display until the exhibition closes on Saturday 11 October 2025.
Quilt Entry
1) Entry fee is R100 per entry. (The Beehive Project hexagons entries are free.)
2) Quilt entry fee/s are non-refundable.
3) The quilter is liable for all postage/shipping/couriering costs or other expenses and insurance pertaining to their quilt entry/s. Postage/shipping/couriering must be arranged with Dewald.
4) Quilt entries will be submitted online
5) Payments made by direct EFT only to:
Good Hope Quilters Guild
Standard Bank
Current Account Number: 73027413
Branch Code: 036309
Reference: Name_Surname
Confirmation of entry, with a unique Quilt number, will be send once all the entry requirements are met.
Delivery of Quilts
1) "Busy bee delivery” of completed Quilts at the GHQG quarterly meeting on 9 August 2025 at Edgemead Community Hall , 09:30 – 12:00.
2) Courier/PostNet/Pudo deliveries of quilts to be arranged with Dewald, to be received no later than 19 SEPTEMBER 2025.
3) Remember: Credits to the designer and design source/inspiration, and photocopies of the original design or permissions from designers must be placed in a clear plastic sleeve and pinned to the back of the quilt before a quilt is handed in.
4) All quilts must be delivered sealed in a clear recyclable plastic bag or fabric bag, with the quilter’s name and unique quilt number clearly indicated on the outside of the bag.
5) Local drop off points: Arrangements can be made to drop off your quilts to one of the following designated quilt receivers between 12 - 19 SEPTEMBER 2025:
|
AREA |
CONTACT PERSON |
ADDRESS |
|
|
NORTHERN SUBURBS |
Jean Downing |
17 The Homesteads, Bowlers St, Vergesig, Durbanville |
079 268 2861 |
|
Rina James (Thimbles Quilt Shop) |
10 Gladstone St, Durbanville |
021 975 5001 |
|
|
SOUTHERN SUBURBS |
Margi Southern |
9 Brocker Way, Tokai |
082 821 9084 |
|
Mandy Rohland (The Quilting Bug) |
53 Dreyersdal Road, Bergvliet |
083 212 0602 |
|
|
OVERBERG |
Hanna Kemp |
12 New Mark St, Napier |
083 381 7050 |
|
Bettie van Zyl |
22 Duiker Crescent, Sandbaai, Hermanus |
082 330 9088 |
|
|
WEST COAST |
Tan du Preez |
Lutie Katz Ext 147,Yzerfontein |
079 555 9189 |
|
Maggie Hyde (SA Mini Land) |
44 River St, Hopefield |
082 893 0778 |
|
|
BOLAND / PAARL |
Alta Alberts (The Fabric Contessa) |
Sandwyk Farm, Sandwyk St,Suider-Paarl |
076 450 3712 |
|
HELDERBERG |
Els Barnard |
27 Cherrywood Gardens, Bizweni Ave 18, Somerset West |
072 644 8327 |
Collection of Quilts
1) Quilts must be collected from the exhibition hall on Saturday 11 OCTOBER 2025 at 17:30 or on Sunday 12 OCTOBER 2025 between 08h00 – 10:00.
2) If someone other than yourself will collect the entry/s, arrangements must be made in writing with Dewald before the time.
3) If you require your entry/s to be returned via PostNet/courier/Pudo, you will be responsible for the entire cost. Arrangements to be made before the time.
IMPORTANT DATES FOR EXHIBITION:
9 AUGUST 2025: Early delivery of completed Quilts at the GHQG quarterly meeting at Edgemead Community Hall , 09:30 – 12:00.
22 AUGUST 2025: Deadline for entry forms to be completed and received and entry fee to be paid.
19 SEPTEMBER 2025: Final day of receiving completed Quilts for exhibition.
8 – 11 OCTOBER 2025: Quilt Exhibition at Sports Hall in Hopefield.
11 OCTOBER 2025: Collection of quilts at exhibition hall at 17:30
12 OCTOBER 2025: Collection of quilts at exhibition hall between 08:00 – 10:00.
For any further information, please contact Dewald via email or WhatsApp 0749353007 (message only).
We look forward to showcase your work at Fynbos Quilt Festival 2025!
Click here to download specifications
Druk hier om spesifikasies af te laai
